Texas Parks and Wildlife Commission
May 24, 2018, Commission Meeting
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 506313 | James Bros. Implement Co, Inc. | Internal repair, Kubota Tractor, Property # 201972. After equipment was disassembled and evaluated it was discovered that the PTO clutch required repair. Repair requires removal of tractor cab and splitting of tractor. | 2/10/2018 | 2/20/2018 | $2,500.00 | $6,918.07 | 176.72% | Judy Alsobrook | SP |
| 506483 | B D Holt Co, DBA Holt Cat | Internal repair to induction and exhaust system, Cat D5 Dozer, Property # 188880. After equipment was disassembled and evaluated it was determined that an additional part (spark arrestor) was required. | 1/22/2018 | 2/7/2018 | $2,500.00 | $2,815.75 | 12.63% | Jodi Swonke | WL |
| 506208 | Submersible Pump Specialists | Internal repair of water well at Yoakum Dunes Wildlife Management Area. After equipment was disassembled it was determined that pump would require replacement. | 2/15/2018 | 3/30/2018 | $500.00 | $1,735.00 | 247.00% | Gwen Sullivan | WL |
| 507655 | McCright Enterprises, Inc. DBA Family Camping Center | Internal repair to travel trailer due to overflow of gray water tank, causing interior damage to unit. Trailer is located at WL District 2. After trailer was disassembled it was discovered that various plumbing components and trailer insulation required replacement. | 5/31/2018 | N/A | $2,500.00 | $3,047.85 | 21.91% | Gwen Sullivan | WL |
| 507284 | Ag Pro, LLC | Internal repair, John Deer Gator, property # 188636. After front brakes were removed it was discovered that the front axle required replacement. | 4/30/2018 | N/A | $3,887.13 | $4,897.31 | 25.99% | Elizabeth Castro | SP |
| 508017 | Jim Bass Ford | Internal repair, Ford F550, property # 189841. Test drive following initial repairs revealed that transfer case was coming undone, and that lower oil pan and drain plug required replacement. | 2/27/2018 | N/A | $3,932.11 | $6,693.52 | 70.23% | Ginger Rubio | SP |
| 462178 | Kone, Inc. | Sheldon Lake Observation Tower Elevator Maintenance & Repair contract - add parts & labor to replace obsolete elevator drive to ensure employee and visitor safety. | 2/28/2019 | N/A | $17,920.00 | $26,765.00 | 49.36% | Kathleen Foust | SP |
| 509021 | Diebel Oil Co. | Bulk Fuel purchase was underestimated at $1,500.00. The final cost for fuel needed to refill bulk tank was $1912.59 | 4/4/2018 | N/A | $3,000.00 | $3,412.59 | 13.75% | Cynthia Gibbs | CF |
| 508269 | Arrowhead Well Service and Construction LLD | Internal repair, Pallios Creek Well at Chinati Mountains SNA. Original purchase order was set up for the amount of the diagnostic fee. After equipment was disassembled and evaluated it was determined that the pump and motor would require replacement. | 4/6/2018 | 5/4/2018 | $800.00 | $12,670.00 | 1483.75% | Kathleen Foust | SP |
| 509114 | Hayes Electric Service | Internal Repair, pump at Perry Bass Fish Hatchery. Purchase order was set up for an estimated diagnostic fee. After equipment was disassembled and evaluated it was determined that several relays would require replacement. | 5/7/2018 | N/A | $500.00 | $2,134.88 | 326.98% | Patty Cardoza | CF |
| 508186 | Siddons Martin Emergency Group, Inc. | Internal repair, fire suppression vehicle, property # 177492. Final repair costs exceeded original estimate. After equipment was disassembled and evaluated it was determined that the foam flow meter and several water system hose line components would require replacement. | 3/5/2018 | 4/20/2018 | $4,258.00 | $5,979.36 | 40.43% | Kathleen Foust | SP |
| 506113 | Cosselman Mechanical LLC | Internal repair, water leak at Caprock Canyon State Park residence, property # 970359. Extent of leak required removal and replacement of flooring, plumbing fixtures and walls in the laundry room and 2 bathrooms. | 2/8/2018 | 3/23/2018 | $2,500.00 | $44,000.00 | 1660.00% | Kathleen Foust | SP |
| 506162 | Arrowhead Well Service and Construction LLD | Internal repair, Rancho Viejo windmill and Papalote Encino windmill at Big Bend Ranch State Park. Purchase order was set up for an estimated diagnostic fee. After equipment was disassembled and evaluated it was determined that cylinder, pipe and tower brace components required replacement. | 1/10/2018 | 3/12/2018 | $400.00 | $6,200.00 | 1450.00% | Kathleen Foust | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
- To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier :
- After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 24th day of May, 2018.
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Ralph H. Duggins, Chairman
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S. Reed Morian, Vice-Chairman
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T. Dan Friedkin, Member
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Anna B. Galo, Member
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Bill Jones, Member
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Jeanne W. Latimer, Member
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James H. Lee, Member
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Dick Scott, Member
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