Texas Parks and Wildlife Commission
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 4812 | McClaren Enterprises, Inc. | Internal repair of a Chevrolet truck (Property No. 169127) located at Mother Neff State Park. The catalytic converter was stolen from the vehicle. Unknown additional damage was done when the part was removed. After diagnosis was completed, it was determined that the converter needed to be replaced. Actual costs exceeded initial estimate. The increase covered parts and all labor. Cost of diagnosis was originally $264.00. Total cost for labor, materials, and other work necessary to complete repairs (including original diagnosis) was $1675.68. | 2/5/2021 | 2/9/2021 | $264 | $1,675.68 | 534.73% | Sandra Fragoso | SP |
| 4487 | Frank's Repair Plumbing, Inc. | Internal repair of the HVAC system at the Trading Post (No Property No.) at Palo Duro Canyon State Park. Unknown issue with HVAC unit. Unknown cause, unsure of what repairs were needed, and what the cost would be to repair. After diagnosis process, it was determined that the unit needed to be replaced. Actual costs exceeded initial estimate. Increase covered diagnosis, parts, and labor. Cost of diagnosis was originally $69.00. Total cost for labor and materials, including original diagnosis, was $11,992. Vendor completed replacement of unit, and it is functioning well. | 2/5/2021 | 3/3/2021 | $69.00 | $11,992.00 | 17279.71% | Judy Alsobrook | SP |
| 2450 | T & J Wiseman, Inc. | Internal repair of a Grasshopper mower (Property No. 207386) at Copper Breaks State Park. Unable to diagnose or fix on site. Unknown cause, unsure of what repairs were needed, and what cost would be to repair. After diagnosis process, it was determined that the deck hub, driver idler, and control arms all needed to be replaced. Actual costs exceeded initial estimate. Increase covered the parts and labor to completed repairs. Cost of diagnosis was originally $65.00. Total cost for labor and materials, including original diagnosis, was $485.00. Vendor completed repairs and equipment is functioning correctly again. | 12/15/2020 | 3/11/2021 | $65.00 | $485.00 | 646.15% | Judy Alsobrook | SP |
| 2435 | T & J Wiseman, Inc. | Internal repair of a Grasshopper mower (Property No. 207387) at Copper Breaks State Park. Unknown issues that could possibly be hydraulic system meant the mower steering was not working correctly. Unable to diagnose or fix on site. Unknown cause, unsure of what repairs were needed, and what cost would be to repair. After diagnosis process, it was determined that the control arms and hydraulic fan both needed to be replaced. Actual costs exceeded initial estimate. Increase covered the parts and labor to complete repairs. Cost of diagnosis was originally $65.00. Total cost for labor and materials (including original diagnosis) was $380.00. Vendor completed repairs, and the equipment is functioning correctly again. | 12/15/2020 | 3/11/2021 | $65.00 | $380.00 | 484.62% | Judy Alsobrook | SP |
| 2433 | T & J Wiseman, Inc. | Internal repair of a Grasshopper mower (Property No. 184529) at Copper Breaks State Park. Unknown issues that could possibly be electrical system meant the mower was not starting or running correctly. Unable to diagnose or fix on site. Unknown cause, unsure of what repairs were needed, and what cost would be to repair. After diagnosis process, it was determined that the starter and battery both needed to be replaced. Actual costs exceeded initial estimate. Increase covered the parts and labor to completed repairs. Cost of diagnosis was originally $65.00. Total cost for labor and materials (including original diagnosis) was $750.00. Vendor completed repairs, and the equipment is functioning correctly again. | 12/15/2020 | 3/11/2021 | $65.00 | $750.00 | 1053.85% | Judy Alsobrook | SP |
| 4063 | John Terry, dba JT Marine | Internal repair of a Cajun boat (Property No. 159261) at Lake Arrowhead State Park. Boat was not running correctly, and it was unclear what repairs were needed. After diagnosis was completed, it was determined that multiple repairs were needed. Actual costs exceeded initial estimate. Increase covered parts and all labor. Cost of diagnosis was originally $2524.50. Total cost for labor, materials, and other work necessary to complete repairs (including original diagnosis) was $3679.89 | 1/11/2021 | 3/3/2021 | $2,525 | $3,679.89 | 45.77% | Sandra Fragoso | SP |
| 4832 | Vermeer Equipment of Texas, Inc. | Internal repair of a Vermeer brush chipper (Property No. 17212) at Mother Neff State Park. Chipper would not start, and after diagnosis was completed, it was determined that a relay was wired incorrectly and that a water pump needed to be replaced. Actual costs exceeded initial estimate. Increase covered parts and all labor. Cost of diagnosis was originally $405.00. Total cost for labor, materials, and other work necessary to complete repairs, including original diagnosis, was $2507.72 | 2/5/2021 | 2/24/2021 | $405 | $2,507.72 | 519.19% | Sandra Fragoso | SP |
| 5538 | Classic Autoplex F-T, LLC | 2016 Silverado 1500 (Property No. 209254) at Galveston Island State Park. The brakes were making a whistle noise. After equipment was disassembled and evaluated, it was determined that the brakes and rotors required replacement | 3/8/2021 | $140.00 | $3,692.00 | 2537.14% | Anitra Hall | SP | |
| 5918 | A-1 Refrigeration, Inc. | Internal repair of the residence No. 2 HVAC system at Martin Dies Jr. State Park. The system was no not cooling residence. After equipment was disassembled and evaluated, it was determined that the control board and sensor required replacement. | 3/15/2021 | $170.00 | $620.00 | 264.71% | Anitra Hall | SP | |
| 5471 | Classic Autoplex F-T, LLC | Internal repair of a 2014 Ford F-150 (Property No. 189086) at Galveston Island State Park The belt/pulleys squeak from third to fifth gear. After equipment was disassembled and evaluated, it was determined that the brakes and rotors required replacement | 3/4/2021 | $140.00 | $882.00 | 530.00% | Anitra Hall | SP | |
| 3629 | Doug Willifor and Son | Six Generac generators (Serial No. 5586884, 599607, 5586884, 5599604, 5599606, and 5599608) located at Martin Dies, Jr. State Park were not working. After equipment was disassembled and evaluated, it was determined that three required new motors, two required new batteries, and one required a new controller. | 12/18/2020 | 4/30/2021 | $480.00 | $3,370.87 | 602.26% | Anitra Hall | SP |
| 5061 | Frank's Repair Plumbing, Inc. | Internal repair of the HVAC system at the Hackberry Restroom (Property No. 996664), located at Palo Duro Canyon State Park. Unit was not running correctly, and the staff was unsure of what repairs were needed and what the cost would be for repair. After diagnosis was completed, it was determined that the air handler needed to be replaced. | 2/16/2021 | 3/9/2021 | $69 | $2,700.00 | 3813.04% | Sandra Fragoso | SP |
| 5062 | Frank's Repair Plumbing, Inc. | Internal repair of the HVAC system at the Mesquite Restroom (Property No. 996665), located at Palo Duro Canyon State Park. The unit was not running correctly, and the staff was unsure of what repairs were needed and what the cost would be for repair. After diagnosis was completed, it was determined that the air handler needed to be replaced. | 2/16/2021 | 2/25/2021 | $69 | $2,700.00 | 3813.04% | Sandra Fragoso | SP |
| 6171 | Gulf Coast Generators, LLC | Internal repair of a generator located at Sea Rim State Park. Generator control panel was generating an error message of "overcrank." After equipment was disassembled and evaluated, it was determined that two coils required replacement. | 4/16/2021 | 4/16/2021 | $400.00 | $935.47 | 133.87% | Kametria Mattox | SP |
| 4693 | McLennan County Automotive Products | Internal repair of a 2010 Ford F-150 (Property No. 186343) at Mother Neff State Park. The catalytic convertor was removed (via theft) and the staff was unsure of what additional damage was done, what repairs were needed, and what the cost would be to repair it. After diagnosis was completed, it was determined that the catalytic convertor needed to be replaced. | 2/2/2021 | 3/26/2021 | $130 | $1,045.78 | 704.45% | Sandra Fragoso | SP |
| 4685 | McLennan County Automotive Products | Internal repair of a 2011 Ford Escape hybrid (Property No. 189137) at Mother Neff State Park. The catalytic convertor was removed (via theft) and the staff was unsure of what additional damage was done, what repairs were needed, and what the cost would be to repair it. After diagnosis was completed, it was determined that the catalytic convertor needed to be replaced. | 2/2/2021 | 3/25/2021 | $130 | $1,400.84 | 977.57% | Sandra Fragoso | SP |
| 6419 | Heart of Texas Mechanical Contracting | Internal repair of the HVAC unit at Beach Lodge (Property No. 895134) at Lake Brownwood State Park. Unit was not cooling, and the staff was unsure of what repairs were needed and what the cost would be to repair. After diagnosis was completed, it was determined that the blower motor needed to be replaced along with the capacitor. | 4/1/2021 | 4/2/2021 | $400 | $481.20 | 20.30% | Sandra Fragoso | SP |
| 5505 | McNamara Custom Services | Internal Repair of the water heater at the park residence (Property No. 201790) at Fort Parker State Park. The unit was heating and leaking water. The staff was unsure of what repairs were needed and what the cost would be to repair. After diagnosis was completed, it was determined that the gas valve was inoperable, and that there was a leak and a unit needed to be replaced. | 3/5/2021 | 3/16/2021 | $320 | $3,070.00 | 859.38% | Sandra Fragoso | SP |
| 4576 | Marineland of Waco, Inc. | Internal repair of a 1997 Yamaha boat (Property No. 164996) at Fairfield Lake State Park. The boat would turn on but would idle and die. The staff was unsure of what repairs were needed, and what cost would be to repair. After diagnosis was completed, it was found that multiple fuels leaks at low pressure fuel pumps and at the primer bulb. It was determined that the 10-pin wiring harness required replacement. Rust was located on the fuel pump and debris in canister. | 1/28/2021 | 3/22/2021 | $150 | $2,542.59 | 1595.06% | Sandra Fragoso | SP |
| 6954 | Stephen Frankum, dba Frankum AC & Heating | Internal repairs of the A/C unit in the electrical room at Sea Center Texas, which stopped working. Actual repair expense exceeded the initial diagnosis estimate. After diagnostics were performed, the vendor found that the condenser was out and required replacing to get A/C unit up and running. | 4/20/2021 | 4/20/2021 | $89 | $3,659.51 | 4011.81% | Patty Cardoza | CF |
| 6368 | Hackney Auto Truck & Fleet Service, Inc. | Internal repair of a Ford Escape (Property No. 189132). Actual repair costs exceeded the initial diagnostic estimate. An evaporative emission control system leak was discovered. The vapor canister solenoid was replaced. | 4/1/2021 | N/A | $109 | $507.45 | 365.55% | Kate Lype | SP |
| 6517 | JPCC Ince, dba Procter Automotive | Internal repair of a 2008 Ford F-150 (Property No. 181054), Abilene State Park. Staff encountered unknown issues with the A/C and were unsure of what repairs were needed and what the cost would be to repair it. After diagnosis was completed, it was found the hose for the compressor needed to be replaced and the A/C system was required to be recharged. A leak test was completed. | 4/6/2021 | 4/12/2021 | $220 | $791.66 | 259.13% | Sandra Fragoso | SP |
| 4685 | McLennan County Automotive Products | Internal repair of a 2011 Ford Escape hybrid (Property No. 189137) at Mother Neff State Park. The catalytic convertor was removed (via theft) and the staff was unsure of additional damage done. what repairs were needed, and what the cost would be to repair it. After diagnosis was completed, it was determined that the catalytic convertor needed to be replaced. | 2/2/2021 | 3/25/2021 | $130 | $1,400.84 | 977.57% | Sandra Fragoso | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 27th day of May, 2021.
S. Reed Morian, Chairman
Arch “Beaver” Aplin, III, Vice-Chairman
James E. Abell, Member
Oliver J. Bell, Member
Paul L. Foster, Member
Jeffery D. Hildebrand, Member
Robert L. “Bobby” Patton, Jr., Member
Travis B. “Blake” Rowling, Member
Dick Scott, Member